Medication Procedures

Medication Procedures

The Plainfield School District acknowledges that the responsibility for administering medication to a student rests primarily with that student’s parent/guardian. Authorized Plainfield School District personnel will administer medication during the school day only when it is absolutely necessary for a student’s critical health and well-being. The administration of medication during regular school hours is contingent upon the following:

  1.  Medications, which include both PRESCRIPTION DRUGS and OVER-THE-COUNTER, to be taken during the school day will only be administered after the parent/guardian completes a Plainfield School District "Medication Authorization Form" which is available from the building nurse or the district website. This form must be filled out annually.
  2. Any medications which are brought to school without the completed Medication Authorization Form will not be administered.
  3. The student's parent/guardian must renew written orders for continuing medication at the beginning of each school year, whenever the medication or its dosage is changed, and when asked to do so by the school nurse.
  4. Medication must be brought to school by a parent/guardian and must be in its original pharmaceutical container labeled with the student’s name, name of medication, the dosage and all pertinent instructions. Non-prescription medication must be brought to school by a parent/guardian in its original container with the student’s name affixed to the container. If it is absolutely impossible for parents to bring the medication to school, we ask that students, upon their immediate arrival to school, turn the medication into the office in a sealed envelope. The empty container will be sent home with the student at the end of each week or at the end of the interim of medication administration. If the parent/guardian does not pick up the medication by the end of the school year, the certified school nurse will dispose of and document that medications were discarded. Medications will be discarded in the presence of a witness.
  5. The first dosage of medication should not be given at school in case the student suffers an allergic or other adverse reaction.
  6. Except where a student is authorized to self-administer an epinephrine auto-injector (EpiPen®) or asthma medication, students are prohibited from keeping any kind of medication in their possession while at school. Students must have the Asthma and Emergency Medication Authorization Hold Harmless and Indemnity form signed by their parent and physician to keep their inhaler or epinephrine auto-injector with them in school. We recommend that these students also keep an additional inhaler or epinephrine auto-injector in the nurse's office in case of emergency or loss of inhaler or epinephrine auto-injector.
  7. The student must come to the school office for his/her medicine. The school will strive to assist students in grades K-5 to remember to come to the office to take his/her medication.
  8. Acknowledging that occasionally a medication must be administered during the school day, a certified school nurse or registered professional nurse, if available, shall administer the medication. If a nurse is unavailable, a building administrator or other staff member who volunteers may either: 1) Supervise the self-administration of the medication; or 2) administer the medication himself/herself.
  9. Any Plainfield School District employee who volunteers or otherwise dispenses or oversees the dispensation of medication to a student will be fully indemnified by the District in the event of any legal action. It is the intent of this paragraph to fully protect such individuals and, therefore, the District assumes full liability in this regard.
  10. Any Plainfield School District employee may administer medications in emergency situations if, under the circumstances, the school nurse, an administrator, or emergency medical personnel cannot be available in sufficient time and the student cannot reasonably self-administer the medication.
  11. The school will maintain an individual written record of any medication dispensed in the individual student’s health record. Such record will list the date, time, dosage, route, and signature of individual(s) administering the medication or supervising the self-administration of the medication. A designee of the nurse or the administrator may create the actual record, but the nurse or administrator will affix his/her signature to the record.
  12. Medications and special items necessary to administer medications, such as syringes and hypodermic needles, will be stored in a separate locked drawer and/or cabinet. Medications requiring refrigeration will be refrigerated in a secure area. 
  13. Medications will generally not be administered to students during field trips or other school-sponsored activities located away from the customary site of storage of the medication. In these situations, medication will only be administered to a student if absolutely necessary for the critical health and well-being of the student as documented in a student’s individualized health care plan. Medication to be administered in these situations must be sent to school by a parent/guardian, in a pharmaceutical container labeled with the student’s name, name of medication, dosage and all pertinent instructions. The administration protocol will be determined by District staff.
  14. An employee authorized to supervise the self-administration of medication will provide the medication to the student from the storage area, observe the student measure and take the required dosage, return the medication to its storage place, provide for or prepare a record, and initial same.
  15. Any side effects of the medication will be documented and placed in the student’s health record.
  16. The school will, upon the request of the licensed prescriber and/or the parent/guardian, provide written feedback relative to any observed effects of the medication.
  17. Plainfield C.C.S.D. 202, its employees and agents, are to incur no liability, except for willful and wonton conduct, as a result of any injury arising from the administration or self-administration of medication pursuant to these procedures. Employees who administer or supervise the self-administration of medication pursuant to these procedures who are acting in the scope of their employment are strictly immune from liability pursuant to the Illinois Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/1-101 et seq.), the Illinois School Code (105 ILCS 5/22-30), and the Illinois Good Samaritan Act (745 ILCS 49/1 et seq.).

 

Legal References:  105 ILCS 5/10-20.14b; 5/10-22.21b; and 5/22-30; 745 ILCS 10/1-101 et seq., and 745 ILCS 49/1 et seq.